Share a Mailbox Folder with a User or Group

Step 1

Login into the mailbox that has the folder that needs to be shared.

Step 2

Before email folders/mailboxes can be shared with other users on Office 365, you must set up the account's default folder permissions. If this step is not performed before sharing, the folders will remain inaccessible to those users.

Right click on Folders above Inbox and select Permissions

Step 3

In the Permissions For window, click the plus + sign to add another user or group to the list

In the Add permissions window, check the Folder Visible box then click OK.

Now the user or group permissions are set up to be able to view the mailbox.

Repeat steps 2 and 3 for any sub-folders.

Step 4

In the Permissions For window, click the plus + sign to add another user to the list.

In the Add permissions window, type the name or email address of the account you want to share this folder with and click Search Contacts & Directory (if you have corresponded with the account before, the name should appear as you type).

Select Add once you have identified the account you would like to share your folder with.

A group can be added as well.

Step 5

Adjust Permission Level accordingly using the drop down menu or manually configure the read, write, delete, and other access using the check boxes. Select OK to finalize all changes.

Step 6

• If you need to edit someone's permissions, select their name from the list, change their permissions accordingly and click OK.
• If you need to unshare a folder with someone, select their name from the list of permissions, click the trash can and click OK.